Counting is how you find out
A discrepancy is discovered at stock-take, weeks after it happened, with no way left to trace which movement caused it.
Inventory
Stock figures that follow what actually moved.
Every receipt, transfer, reservation and dispatch writes to the same stock record. The number you are looking at is the result of those movements, not a count someone reconciles at the end of the month.
The problem
When the system and the shelf disagree.
Inventory problems are rarely about the software failing. They are about stock moving in the real world and the record hearing about it later, or not at all.
Availability is a guess
The on-hand figure is visible but what is genuinely free to sell is not, because reservations are held somewhere the number does not know about.
Each warehouse has its own truth
Stock in the second warehouse is a spreadsheet someone maintains. Transfers between them are an email and a hope.
Batches and expiry go untracked
The batch a customer received is reconstructed from delivery notes when a recall or a quality query arrives.
Capabilities
What the Inventory app covers.
From the live stock figure to the reports that explain how it got there.
Real-time stock
One figure, and the parts it is made of.
- On hand
- Available
- Reserved
- In transit
- Per warehouse
Warehouses and locations
Where the stock physically is, not just how much there is.
- Multi-warehouse
- Multi-location
- Bins
- Branch scoping
- Stock transfers
Traceability
Which unit, from which batch, went where.
- Batch tracking
- Serial numbers
- Expiry dates
- Movement history
- Audit trail
Control
The rules that keep the figure honest.
- Reorder levels
- Reservations
- Stock adjustments
- Stock counts
- Valuation
Reporting
What is sitting still and what is running out.
- Stock ageing
- Slow movers
- Movement report
- Valuation
- Reorder report
Workflow
One item, six movements.
Each stage writes to the same stock record. The figure changes because something moved.
One item moves through six stages: goods receipt, putaway, reservation, picking, dispatch and the resulting stock posting.
-
01 Goods receipt
SKU-4471
Received
-
02 Putaway
SKU-4471
Stored
-
03 Reservation
SKU-4471
Reserved
-
04 Pick
SKU-4471
Picked
-
05 Dispatch
SKU-4471
Shipped
-
06 Stock
SKU-4471
Posted
Use cases
Where it earns its place.
Stock in more than one place
A main warehouse, a branch godown and goods in transit between them, read as one availability figure or examined one at a time.
Items that have to be traced
Pharma, electrical and food stock where a batch, an expiry or a serial number has to be answerable months after it left.
Buying against actual demand
Reorder levels set per item and per warehouse, so purchase is triggered by the stock position rather than by someone noticing a gap.
Works with
Inventory on its own is useful. Connected, it is the point.
These read and write the same Core OS records, so a handover between them passes a reference rather than a retyped copy.
Purchase
Requests, purchase orders, supplier pricing and goods receipt.
Warehouse
Bins and locations, putaway, picking and stock counts.
Sales
Quotations, price lists and the order everything downstream reads.
Dispatch
Planning, picking, loading and proof of what actually left.
FAQ
Questions about Inventory.
Does OrbitWix track batches and serial numbers?
Both, per item. An item can be batch-tracked, serial-tracked or neither, and whichever applies follows it through receipt, transfer, reservation and dispatch rather than being recorded separately.
How does stock work across several warehouses?
Warehouses and locations are Core OS records, so stock is held per warehouse and per location within it. Availability can be read for one warehouse or across all of them, scoped by the branch a user belongs to.
What stops the same stock being promised twice?
Reservations. When stock is committed to an order it comes out of available, so the next person quoting sees what is genuinely free rather than what is merely present.
Do we still have to count stock?
Yes, but as a check rather than as the source of truth. Counts and adjustments are recorded as movements with a reason and an audit trail, so a discrepancy is traceable instead of quietly absorbed.
Have a different question? Talk to us.
Point it at a stock figure you do not trust.
Bring an item whose number is always wrong. We will show what the movement history behind it would look like.