Freight as overhead
Transport cost lands in one expense account, so the orders that cost most to deliver look as profitable as the rest.
Logistics Management
Freight on the order it was spent on.
Freight is a real share of the cost of most deliveries, and it usually lands in an overhead account where no order ever sees it. OrbitWix plans trips by vehicle and capacity, tracks each drop to the customer, and allocates the trip’s cost to the deliveries it carried, so margin is read after freight rather than before it.
Common business problems
Where freight cost disappears.
The trucks are full and on time. The money they cost is somewhere else.
Trips planned by eye
Loads are fitted to trucks by experience, and a second trip is found out at the yard.
Status by phone call
Where is the delivery? The answer depends on reaching the driver.
Carriers checked on their own sites
Each carrier has its own tracking page and its own invoice format, and none of it reaches the order.
Carrier invoices nobody can check
The bill arrives a month later, and nobody can say which deliveries it was for.
Routes that never improve
Nobody knows the cost per drop by route, so nothing tells you which routes to change.
The solution
What the solution puts in place.
Six parts, from the trip plan to the margin after freight.
Trips by capacity
Deliveries planned onto vehicles by weight and volume against what each vehicle can carry.
Own fleet and carriers together
Your vehicles for local routes and carriers for the rest, planned in one place and costed on the same basis.
Drops on the record
Each drop’s status, time and proof on the trip, visible to anyone who opens the order.
Freight allocated to orders
A trip’s cost spread across the deliveries it carried, by weight or value.
Carrier bills checked
A carrier invoice matched to the trips and consignments it covers before it is paid.
Cost per drop by route
Freight per order, per drop and per route, read from the trips themselves.
Example business flow
One trip, three drops.
Vehicle 14 from the yard and back, with the cost of the run landing on the three orders it carried.
A trip moves through six stages: planned by capacity, loaded, the first, second and third drops delivered, and freight cost allocated to the three orders.
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01 Plan
TRP-2026-0233
81% full
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02 Loaded
TRP-2026-0233
Vehicle 14
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03 Drop 1
TRP-2026-0233
Delivered
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04 Drop 2
TRP-2026-0233
Delivered
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05 Drop 3
TRP-2026-0233
Delivered
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06 Freight
TRP-2026-0233
Allocated
Benefits
What changes once freight is on the order.
Margin after freight
Every order reports what it earned once delivery is paid for.
Fuller trucks
Trips are planned by capacity, so second trips are planned, not discovered.
Status without a call
Drops update the record, so sales can answer the customer.
Carrier bills you can check
Each charge matched to the trips it covers.
Routes you can compare
Cost per drop by route, vehicle and carrier.
Customers priced on delivery cost
The far sites stop hiding in the average.
Apps used
The apps behind it.
Logistics management is Logistics on the Core OS, picking up delivery notes from Dispatch and posting freight through Finance.
Logistics
Trips, vehicles, carriers and freight allocation.
Dispatch
The delivery notes each trip carries, and proof of each drop.
Finance
Freight cost and carrier invoices on the ledger.
AI & Analytics
Cost per drop, per route and per carrier.
FAQ
Questions about logistics management.
Can we mix our own vehicles and carriers?
Yes. A trip runs on your own vehicle or a carrier’s, and both are planned and costed the same way, so their cost per drop can be compared.
How is freight cost allocated to orders?
The trip’s cost is recorded once and spread across the deliveries it carried, by weight or by value. Each order then reports its margin after freight.
What tracking does it give?
Trip and drop status, times and proof of delivery on the record itself. Where a carrier provides its own tracking, that can be brought in through Integrations rather than checked on a separate site.
Does it optimise routes automatically?
Trips are planned by capacity and drop order is set by the planner. Automatic route optimisation is not part of it today; talk to us if your fleet needs it.
Have a different question? Talk to us.
See your freight on your orders.
Bring a week of trips and the carrier invoices that went with them. We will show the margin on each order once delivery is counted.