Two figures for one item
The system says 340. The warehouse says 280. Both are partly right, and nobody can say which movements are missing from which.
Inventory Management
A stock figure you can sell against.
Most stock problems are not about counting. They are about a figure that was right last night, in one system, for one warehouse. OrbitWix posts every receipt, transfer, reservation and delivery to one stock ledger as it happens, so what is on hand, promised and free to sell is one read, not a phone call.
Common business problems
Where stock figures stop being believed.
Each of these is small. Together they are why the warehouse is called before every promise.
Sold twice
Two salespeople promise the same 120 units the same morning, because nothing reserves stock when an order is confirmed.
Counting to find out
The only way to know what is really there is to stop and count, so stock is checked when it is already a problem.
Stock in the wrong place
The branch that needs it is empty; the main warehouse has a month’s worth. Nobody sees both at once.
Reordering by memory
Items are reordered when someone notices the shelf is empty, which is after a customer did.
Value nobody can explain
The stock value in the accounts moves every month, and nobody can tie the change to the movements that caused it.
The solution
What the solution puts in place.
Six parts, all writing to the same stock ledger.
One stock ledger
Every receipt, transfer, reservation and delivery posted as it happens, per item and per warehouse.
Reserved when confirmed
A confirmed order reserves its stock, so available means available to the next salesperson too.
Reorder levels
A level per item and per warehouse; when stock reaches it, a request is raised for the buyer to review.
Batches and serials
Batch, expiry and serial numbers where the item needs them, carried on every movement.
Counts that reconcile
A count posts its difference to the ledger with a reason, so the next figure starts from the truth.
Stock value that ties out
Every movement posts its value to the ledger in Finance, so the balance sheet and the stock report agree.
Example business flow
One item, six movements.
The same item from the supplier’s truck to the customer, with the figure moving at every step.
An item moves through six stages: received, put away, reserved for an order, picked, delivered, and counted against the ledger.
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01 Receipt
SKU-4471
+240
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02 Putaway
SKU-4471
Bin A-14
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03 Reserved
SKU-4471
SO-2026-0148
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04 Picked
SKU-4471
120
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05 Delivered
SKU-4471
DN-2026-0412
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06 Count
SKU-4471
Matches
Benefits
What changes in a normal week.
Promises without a phone call
Sales reads available stock on the order itself, not by calling the warehouse.
No more selling the same unit twice
Reservations hold stock the moment an order is confirmed.
Counts that confirm, not discover
Differences are small and explained, because every movement was recorded.
Stock where it sells
Every warehouse on one screen, and transfers raised before a branch runs dry.
Reorders that raise themselves
The buyer reviews requests rather than walking the shelves.
A stock value the accountant signs
The figure in the accounts is the sum of the movements, not an adjustment.
Apps used
The apps behind it.
Inventory management is these four on the shared Core OS: items, warehouses and customers are entered once and read by all of them.
Inventory
The stock ledger, warehouses, batches, serials and counts.
Sales
Orders that reserve stock and read what is available.
Purchase
Reorder requests and receipts that post to the ledger.
Finance
Stock value posted with every movement.
FAQ
Questions about inventory management.
How live is the stock figure?
Every movement posts when it is submitted — a receipt, a transfer, a delivery. There is no overnight sync, so the figure on screen is the figure in the ledger.
Can we see stock across several warehouses?
Yes. Stock is held per warehouse, and any report or item can be read for one warehouse, a group of them or all of them together.
How do we start if our current figures are wrong?
With an opening count. It becomes the opening balance, and from then on every movement is recorded, so the next count confirms the figure rather than replacing it.
Which valuation methods does it support?
Moving average and first-in, first-out, chosen per item. Every movement carries its value, so stock in the accounts ties to stock in the ledger.
Have a different question? Talk to us.
See your stock as one figure.
Bring an export of your item list and last month’s movements. We will show what the ledger says today, and where the differences come from.