One system per company
Each entity has its own software, its own logins and its own item list, so the same product has three codes.
Multi-Company
Several companies, one set of records.
A group with a trading company, an import company and a service company usually runs three systems, re-keys every inter-company sale and builds a consolidated view in a spreadsheet each month. OrbitWix keeps each company’s books separate on one platform, records inter-company trade on both sides at once, and reads the group from the same records.
Common business problems
Where a group of companies loses its week.
Each company runs well enough on its own. The work is in the gaps between them.
Inter-company sales typed twice
One company invoices the other, and someone types the same invoice again as a purchase on the other side. The two never quite agree.
A consolidated view takes a week
Month end means exporting from each system and joining the results in a spreadsheet nobody else can follow.
Shared customers, separate records
A customer buys from two group companies, and has two credit limits, two balances and two addresses that drift apart.
Permissions that don’t follow the company
Staff need access to one company’s records but can see all of them, or none.
A new company is a new project
Adding an entity means a new system, a new implementation and another set of logins.
The solution
What the solution puts in place.
Six parts, each company on its own and the group on top.
Separate books per company
Each company has its own chart of accounts, currency, tax registration and fiscal year, on the same platform.
Inter-company trade, recorded once
A sale from one group company creates the matching purchase in the other, so both sides agree.
Inter-company purchasing
One company’s purchase order to another becomes the other’s sales order, with no re-keying.
Shared items and customers
One item master and one customer record shared across companies, each company holding its own stock and balances.
Permissions by company
Users and roles scoped to the companies they work for, granted once in the Core OS.
The group read as one
Financial statements per company and across the group, from the same ledger.
Example business flow
One inter-company sale.
Grant Imports supplies Grant Traders. One transaction, recorded on both sides of the group at once.
An inter-company sale moves through six stages: Grant Traders raises a purchase order, Grant Imports receives it as a sales order, goods are delivered, the sales invoice creates the matching purchase invoice, both sides agree, and the group view includes both companies.
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01 Purchase order
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Grant Traders
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02 Sales order
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Grant Imports
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03 Delivery
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Delivered
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04 Invoice
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Both sides
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05 Balances
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Agree
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06 Group view
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Updated
Benefits
What changes at month end.
No inter-company re-keying
Each transaction is entered once and mirrored on the other side.
Balances that agree
What one company owes another is the same figure on both sets of books.
A group view the same day
Per-company and group statements read from the same records.
One customer, one record
Shared across companies, with each company’s balance kept apart.
Access that matches the org chart
Staff see the companies they work for, and no others.
A new company in days
Add an entity to the account rather than a system to the group.
Apps used
The apps behind it.
Multi-company is a Core OS capability: every app reads which company a record belongs to. These four carry most of the inter-company work.
Finance
Separate books per company, and statements across the group.
Sales
Inter-company sales that create the other side’s purchase.
Purchase
Inter-company orders that become the other side’s sale.
Inventory
One item master, with stock held per company.
FAQ
Questions about running several companies.
Do several companies mean several accounts?
No. Several companies live in one account, each with its own books, and records, permissions and reporting scoped to each.
Can each company have its own currency and tax?
Yes. Each company has its own base currency, tax registration, chart of accounts and fiscal year.
How are inter-company transactions handled?
A sale from one group company to another can create the matching purchase on the other side, linked to it, so the two sets of books record the same transaction.
Does the group report eliminate inter-company balances?
Financial statements can be read for one company or across the group. How inter-company balances are eliminated depends on your group structure, so we set it up with you rather than promising it on a page.
Have a different question? Talk to us.
See your group on one platform.
Bring your group structure and one inter-company transaction from last month. We will show it recorded once, on both sides.